Whether you are a county or city government, a corporation, a school district, or a non-profit organization, you have board meetings periodically. Sure, you've gotten automated to the point that you're using word processed documents, spreadsheets, and electronic presentations, but do you really have anything to tie it all together, to plan the meeting, run the meeting, and archive it?

This is what Electronic Board Meeting does.

As you can see above, each board meeting is contained in a folder on the left. Within each board meeting are agenda items. There can also be sub-items of each agenda item. Each agenda item or sub-item can have many kinds of resources attached to them - your documents, spreadsheets, presentations and web pages.

 

Your documents are seamlessly integrated into EBM

In the screen above, the board member or staff has opened up the budget amendment agenda item (item V) and clicked on the Budget background resource, which in turn has opened up the document within EBM for review. The user can double-click on the document and it will open up within their word processing program.

Likewise, a spreadsheet like the following....

appears when the resource is clicked within EBM, and can be opened up by double-clicking on it.

A presentation like the following....

Can be opened up and run as a full screen presentation by double-clicking on it. Whatever the organization's staff prepared, EBM collects into one tidy location.

EBM even has an embedded Internet browser, allowing the user to view web pages - live or stored - that have been attached to agenda items. If desired, the user can open up the web page within thier own browser.

Run the Meeting

EBM is designed to allow you to install a copy onto a PC connected to a large screen projector where you have your board meetings. Special large-font screens are displayed, under the remote control of a staff member's PC -probably a laptop in the meeting room.

The staff member can display the current agenda item, a clock for timing speakers, a vote tally, and the resources attached to an agenda item.

Multiple views of the information, allowing administrators one view, board members another, and another view for large-screen projectors.

In the image above, you see what the staff member sees on her screen. She can enter the votes for each board member during voting. Alternatively, each board member, if they have a laptop at the meeting connected to your network, can vote on the agenda item.

....and even better .... a board member participating in the meeting from anywhere in the world with an Internet connection and a phone (for the teleconference) can place their vote and have it immediately recorded.